Civic Service Committee (Special)

Purpose

Shall lead the Chapter's activities in the field of service to the community.

Time Involvement

Based on the civic projects that are selected during the initial planning meeting

Committee Structure (Optimal)

·         Committee Chair

·         2-3 Committee Members

Budget

·         Refer to the fiscal budget for committee planning purposes.

Skill Building

Attention to detail                                                      Coaching    

Communication (Written & verbal)                                               Coordination          

Decision making                                                        Delegating  

Follow-through                                                           Leadership

Networking                                                                 Organization

People skills                                                                Personal interaction

Planning                                                                       Project planning

Responsibility                                                            Setting & meeting deadlines

Teamwork                                                                   Thinking outside the box

Guidelines

All efforts of the Civic Service Committee should be guided by IAAP’s Vision, Mission, and Purpose statements (see Tab 1).

Responsibilities

1.      Recommendation:  Meet the first part of the fiscal year to determine timelines and delegate responsibilities.

2.      Responsible for submitting your committee’s ideas for civic service to the Board for approval.

3.      Accountable for the proper implementation of events.

4.      Submit notices or articles to the Newsletter and Website Chairs about Committee activities.

5.      Submit expenses to Chapter Treasurer

a.       Form is located on our website (www.iaap-tulsa.org).

6.      Update your Committee binder with pertinent information and bring it with you to all Chapter and Board meetings that you attend 

7.      Ensure all documentation is in your binder before forwarding the binder to the newly selected committee chair at the transition meeting in July.

8.      Attend all Board meetings or provide a report to your Board representative prior to each Board meeting.

a.       Dates and location are noted in Tab 1 of this binder.

Timelines

Monthly

·        Tenth of month – Articles/updates due to the Newsletter, Publicity, and Website Committee Chairs, as needed.

·        Fourth Monday of each month – Submit your committee report to your Board representative, unless you plan to attend the Board meeting on that Tuesday.

June

·        15^th - Submit fiscal year-end report to Chapter President.

o   Form is located on our website (www.iaap-tulsa.org).

·        30^th – All expenses for the fiscal year should have been submitted to the Chapter Treasurer.

July

·        Transfer binder to new committee chair at transition meeting.